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Submit/Edit a Proposal

AJS 45th Annual Conference
December 15-17, 2013 • Boston, Massachusetts
Sheraton Boston

I. How to Submit a Proposal (Basic Instructions)
II. How to Submit a Proposal (Detailed Instructions)
III. How to Edit a Proposal

I. How to Submit a Proposal (Basic Instructions):

Step 1. Log in to your MyAJS account. If you do not have a MyAJS account, follow instructions on login page to create one.

Step 2. Pay 2013-14 membership dues and the 2013 conference registration fee (click Online Store/Make a Payment in left-hand menu column).

Step 3. Click Submit a Proposal in left-hand menu column, and you will be given access to the submission site. If you are a session organizer, you will not be able to add anyone to a session who has not completed the required payments.

 

II. How to Submit a Proposal (Detailed Instructions):

General Instructions
Individual, Digital Media, or Lightning Session Proposals
Session Proposal

General Instructions:

  • The AJS has streamlined the submission process. Access to the proposal submission site is now through your MyAJS account. You will just need to log in to your MyAJS account from the AJS homepage; click the Online Store/Submit a Payment link to pay the 2013 conference registration fee and 2013-14 membership dues, and then click the Submit a Proposal link to access the submission site. The system will not allow you to submit a proposal until you have completed the required payments.
  • JOINT MEMBERS: If you are a joint member, and your partner has paid for your membership and/or conference registration, please contact the AJS office at ajs@ajs.cjh.org or 917-606-8249 to activate your access to the submission site.
  • Do not use the "back" arrow on your web browser to return to a previous page. You will lose your data. Move back and forth through the submission site only via the tabs in the upper right-hand corner of the submission forms. 
  • In order to save your data, you must click “Accept and Continue” in the bottom right-hand corner of each submission page. If you are interrupted during the submission process, or wish to finish submitting at a later time, enter temporary information and click “Accept and Continue” on each page until you get to the final page, confirming that your proposal has been received. You will also receive an email confirming submission. You may go back and edit your proposal as many times as you like through the submission deadline of May 8, 2013.
  • If you get "lost" in the midst of submitting a proposal, you can always click the "Submission Menu" tab in the top right-hand corner of the page, and you will be brought back to the first page of the submission process. From there, you will be able to select "Work on Current Submission", and you can move through the pages you have completed (the data will have been saved) and resume where you left off.
  • To volunteer to chair a session, please select "Volunteer to be a Chair" from the Main Menu.
  • The system times out after 60 minutes. If you are unable to finish the submission process within that time, enter temporary information and click “Accept and Continue” on each page until you get to the final page, confirming that your proposal has been received. You will also receive an email confirming submission. You may go back and edit your proposal as many times as you like through the submission deadline of May 8, 2013.

 

Steps for Submitting an Individual, Digital Media, or Lightning Session Proposal:

1. Pay 2013 Advanced Conference Registration Fee and 2013-2014 AJS Membership Dues via the AJS website. Click here for explanation of why these payments are required in advance.

2. Make sure to have your paper title, 350-word abstract (150-word for Lightning Session), and audio-visual requirement (only one piece of a.v. equipment allowed).

3. If you are a graduate student, make sure to submit your CV to the AJS office (ajs@ajs.cjh.org) by May 8, 2013.

4. You must receive an email from All Academic.com, confirming receipt of your proposal (it will review paper title, AV needs, division, etc.).

5. Please be prepared with a justification for your/your panelists audio-visual requests. See FAQ’s for detailed information about the AJS’s conference AV policy.

 

Steps for Submitting a Session Proposal

1. Make sure all participants in your session (Organizer, Chair, Respondent, Discussant, Paper Presenter, etc.) have paid the 2013 Advanced Conference Registration Fee and 2013-2014 AJS Membership Dues via the AJS website. Click here for explanation of why these payments are required in advance. You will not be able to add people to your session until they have completed the required fee payments. If you wish to begin the submission process before all panelists have paid, you may do so. Simply make sure to click "Save and Continue" as you proceed through the submission process, and return to edit the proposal by Wednesday, May 8, 2013 to add additional participants.

2. Session Information:

  • Panel: session title; 350-word session abstract; three or four papers (title and 350-word abstract for each); chair; respondent (optional; may include if only three papers); a.v. needs (no more than two pieces of equipment allowed for a session).
  • Roundtable: session title; 350-word session abstract; three to five discussants (must indicate in session abstract the role/perspective of each discussant); moderator; a.v. needs (no more than two pieces of equipment allowed for a session).
  • Seminar: session title; 350-word session abstract; at least one paper (title and 350-word abstract for each); chair; discussants, depending on format; a.v. needs (no more than two pieces of equipment allowed for a session).

See the Call for Papers for further information about session formats and requirements (paper titles, abstracts, etc.).

3. Any graduate students in your session must arrange to email their CV to the AJS office (ajs@ajs.cjh.org) by May 8, 2013.

4. Every session proposal must include a chair.

5. Please be prepared with a justification for your/your panelists audio-visual requests. See FAQ’s for detailed information about the AJS’s conference A.V. policy.

 

III. How to Edit a Proposal:

Step 1. Log in to your MyAJS account.

Step 2. Click Submit/Edit a Proposal in left-hand menu column, and you will be given access to the submission site.

Step 3. Click Submit or Edit a Proposal under the Main Menu, then the link Edit next to the name of the paper or session you wish to edit.

Step 4. Edit the paper/session, making sure to select “Save and Continue” on each page, until you get to the final confirmation page. You should receive a new confirmation email, confirming that the revised proposal has been received.